Once you start searching for “office movers near me” you know that it is on! Your commercial relocation has started.
Finding the office movers in your proximity is challenging itself and organizing the entire move could be a nightmare. The move itself is difficult which is why we always let commercial movers step up and lead us through it.
The commercial move has a set of challenges that don’t exist in residential relocation, or that do exist, but are much less prominent.
The pressure of moving quickly is one of these. Since you are transporting your entire office to a whole new location, you must do so effectively so that your company can continue providing service to their customers.
Furthermore, moving a house means that a few people are moving, but with offices, we are talking between 10s and thousands of people who have to be on the same page. Preparing for a commercial move and preparing your team is a must.
In this article, we will help you find office movers near your location but we will also help you organize your entire company move in a stress-free manner.
This is the best commercial moving guide you will find online:
Plan The Move Up to One Year Ahead
You have to start planning your business relocation way ahead. Although office movers can arrive on short notice, everything will run more smoothly if you organize every step of the relocation in advance.
The time you start planning a move largely depends on the size of the company. The bigger the company, the larger and more complicated the relocation is. Here are some of the first things you must do in the process:
Review the Lease
Before you even start looking for the new place, you must review the lease and reread the contract to make sure you don’t lose your deposit if you leave earlier. Furthermore, it is best to wait for the contract to expire if that is a possibility.
Consider if there is any damage that you need to fix, or if this is something that’s up to the landlord. Make sure you discuss these things and understand where you are at before you start looking for a new place and packers and movers.
Organize an In-Office Moving Team
Once you have the general idea about possible moving dates and know everything about your lease, you can assemble an in-office moving team. Office relocation is a massive endeavor and you cannot organize everything by yourself. It is best to delegate some tasks to a selected group.
The goal of the team is to meet once in a while and come up with important decisions and potential solutions that will be put to a vote. Furthermore, they will communicate these decisions to the rest of the office so everyone knows what is going on. We will stress the importance of this later in the article.
The team will also be responsible for finding office movers near the company.
Find the New Office
You now know how long you can stay, so you can filter new offices more quickly and get a clear picture of what you are looking for.
Finding a new office space can be tricky. Usually, businesses move because they want to:
- Reduce Bill Costs
- Expand Their Team
- Find Better Conditions Overall (for example, some offices have parking spaces guaranteed, while the others don’t. If the majority of your employees arrives in a car, you can consider this as a perk)
Each member of the moving team can find a couple of interesting places and this should be put on a vote. That way, you will actually find the space the majority of people consider to be the best one, instead of business owners imposing their choice for others. After all, employees are the ones who need to get to work every single day and they know what the old space lacks and the new office needs to have.
Office Movers Near Me – The Search
Once you have found your new home, it is time to start with the search. Asking someone to recommend you apartment movers is easy. However, how many owners have moved their businesses that you can ask for advice?
Probably not a lot. Therefore, your best bet to find professional movers is to visit Google and conduct an extensive search. Some of the potential inputs for best results are:
- Office movers near me;
- Furniture movers near me
- Hire movers near me
- Movers near me
You may get different results for each of these searches.
Why is this important?
The reason to do this is because “office movers near me” gives you narrow results. Google will show companies that specialize in commercial moves and perhaps not show those that provide other types of moves such as houses or apartments.
With the other three inputs, you will reach companies which provide home moves and office moves. And most local movers do exactly that.
This will put you in the best position to find a reliable company that is capable for moving your office.
Ask For Quotes and Decide
When you search for office movers, you have to ask several moving companies for quotes. That will give you a window for your budget. The quotes aren’t fully accurate, but they will give you an idea of how much your relocation is going to cost.
Get a free quote if you live anywhere in the Bay Area and you want to relocate your business. 680 Movers are here to help you out.
Once you collect free quotes from several businesses, you should compare prices and select the one you find the most suitable one.
Price isn’t the only factor when you are moving your office, but it is one of the most important. Whenever possible, look for budget movers who offer competitive prices but offer high quality services.
Keep Your Employees Involved and Informed
Perhaps one of the easiest parts of your move, but the most necessary is to keep your employees informed of what is going on with the move at important stages.
The employees don’t have to know the ins and outs of the entire relocation, but they need to know some essentials such as:
- The Decision to Move
- Date of the Move
- Who Office Movers Are
- Their Responsibilities and Tasks
Failing to announce your relocation can be the reason for satisfaction. But this is where the in-office moving team comes into picture.
They are the ones responsible for sending emails, announcements and questionnaires, and organizing 1-on-1 meetings where that is possible.
For larger businesses, it is way better to send a questionnaire to see what your employees think about the move and what their preferences are. That will give you an idea of how to organize seating in the new office and what the biggest challenges will be for the employees (commute, proximity to the workspace, etc…)
Once you hire office movers, you should make it clear to the employees that they aren’t expected to participate in relocation activities such as packing or transporting. That shows them that you are organized. What they also must know is whether they are working from home or taking a one-day break and when exactly they are expected to come to the new office.
You might want to move one team after another instead of all at once. This is just a suggestion, but by doing so, you will avoid absolute chaos on your first day in your new office.
Create a Detailed Plan
As your move approaches, you should start making a more detailed plan. This involves both the parts surrounding the relocation itself and office organization. With a concrete plan, you will avoid all the uncertainties and if something unexpected happens, you can react on time.
Change Address
Don’t forget to change the address of your company where that is necessary. If you are selling something on-site, make sure to inform the buyers that you will move. You can use the relocation to offer some discounts and invite buyers to come and visit your new space.
Obviously, this is a recommendation for stores.
Traditional offices can just change their location and notify the authorities. Also, don’t forget to change the address on your website.
Day of the Move
Once the moving day comes, your office movers will appear at the agreed time. They can arrive with 2 movers and a truck, but for large relocations, the company will send a few trucks and more movers to make the relocation as effective as possible.
Make sure that you greet the movers and lead them through the office so they can create a plan. They will start packing and dismantling heavy furniture and desks.
If you have anything of importance such as documentation or valuable machines and devices, make sure to notify them. Although the movers are professional and know what they are doing, sometimes, extra caution is required.
The cost to hire movers is agreed with the company, but it is a nice gesture to tip the movers once the job is finished. We’ll leave that up to you!
Unpack Everything
The movers will ensure that everything is packed safely and transported to the new destination. When you hire movers, they will ask you if you want both packing and unpacking services and for office moves, always choose both.
Once office movers unpack your equipment, they will put everything back to place. Having affordable movers pack and unpack everything can save you a lot of time, which means that you can get back to work quickly.
Review Furniture Movers
Once everything is finished, you have two more things to do – disband the in-office moving team and leave a review for your office movers.
Your journey started with the simple “office movers near me” Google search and if you have picked 680 Movers, we’d like to receive your honest feedback. Even though we have been in the industry over 15 years, we are still looking for ways to improve.
For those of you that need to relocate your office, feel free to contact us for any questions you might have. We believe that best businesses deserve the best moving experience and hopefully, we can provide one.
Throw a party
The move is over and the in-office moving committee disbanded, it is time to establish a party planning committee.
There’s nothing else to do but throw a big company party. The move hasn’t been easy for the employees and owners, and everyone deserves a break. Order some food, get the drinks and enjoy a few hours with your colleagues and see how you can make your new office feel like home.
If you plan to move next time, make sure it is because you are expanding your business!